Transform Your Meetings for Maximum Productivity!

May 19, 2014

“We have too many meetings!”Ineffective_Meetings

“Our meetings are a waste of time.”

“Why do we meet at all?”

Sound familiar? In less than an hour you can learn about innovative ways to maximize impact and productivity in your meetings by transforming the way people show up and engage each other.

We at Mindful Innovation want to share with you a complementary overview of our Designing Effective Meetings: 10 Essential ElementsSM model. This self-directed PowerPoint overview reflects the integration of our work over the past three years and introduces the next phase on our Guiding Innovation Journey. This no cost offer reflects our belief in the power and potential of our Designing Effective Meetings model and our desire to have as many people as possible experience these practices.

Our goal is to make it easy for you to know what to do BEFORE, DURING and AFTER your meetings to improve meeting efficiency and effectiveness.

In three self-directed PowerPoint presentations (less than 20 minutes each) we’ll provide you with tools you can use immediately. You will receive:

  • Module 1: LEARN. Discover the Ten Essential Elements  of an effective meeting
  • Module 2: PRACTICE. Understand how to apply the Ten Essential Elements to any meeting
  • Module 3: DESIGN. Experience how using the Ten Essential Elements work together as you design a meeting of your choice

To receive Module 1: LEARN, register below.




At the end of each Module you will receive a link to the next one in the series. Again there is no fee for participating in this professional development opportunity.

We appreciate your interest in this important topic and look forward to supporting your “better meeting” discovery process.


Design the Meeting Everyone is Eager to Attend – Insights to Element 2: CARE

January 7, 2014

Effective meeting design is a multilayered approach. Leading a great meeting requires planning and intentionality – true. Just showing up with an agenda in hand is a step in the right direction, but ultimately may not insure full engagement and maximum team performance.

Smart meeting designers understand the importance of balancing task and relationship, which includes taking time to focus on what really matters to the human beings who will be attending. Design meetings that work for everyone by   showing what matters through CARE strategies.

Try something new!

From our Designing Effective Meetings: 10 Essential ElementsSM program you will learn and experience ten vital elements fundamental to designing effective meetings.

From Element 2: CAREphotos for blog

The focus of the second element creates a connection that inspires and moves your team into responsible action for greater success.

The essence of CARE is to get connected to what matters for full participation.

Ask yourself these critical questions:

  1. What is important to you about this meeting/event?
  2. What is the potential positive impact for those who may be attending?
  3. How will we create a welcoming environment that invites everyone to engage?

Margaret Wheatley management consultant and thought leader in organizational development says, “People act responsibly when they care.” People on our teams are motivated when we take the time to nurture a sense of caring and create a caring place to meet. When members authentically care about the meeting or event they show up with an open mind,

Design the Meeting Everyone is Eager to Attend – Insights to Element 1: PREPARE

November 26, 2013

Effective meeting design is the artful expression of today’s creative leader. Thoughtful preparation is key to generating the results you want to create within your team, project, department, and organization.Bad_Meeting_square

Reports show that the average worker loses at much as 31 hours a month to unproductive meetings. That’s four work days each month.  Half of all meetings are unnecessary.

The multitasking environment of today often leaves little room for focusing on what’s important in organizing, designing, and leading effective meetings. Meeting leaders are often stymied in the land of overwhelm spinning on the hamster wheel of too many meetings, too little time, too little attention, and too few meaningful results. Futility and frustration permeate the collective response to meetings.

Ultimately inefficient meetings cost organizations billions of dollars each year in otherwise productive employee work time!

Sound familiar?

It doesn’t have to be this way.

You can make a difference. Try something new!

From our Designing Effective Meetings: Ten Essential ElementsSM program you will learn and experience ten vital elements fundamental to designing effective meetings.

From Element 1: PREPARE:936211_f496

There’s an old saying that “folks don’t plan to fail, they fail to plan” which relates to the 5P’s for success:  Prior Planning Prevents Poor Performance. The focus of this first element set you and your team up for success.

The essence of PREPARE is to make ready beforehand for a specific purpose.

Ask yourself these critical questions:

  1. What is at stake for the team/organization?
  2. Is the meeting necessary?
  3. Who should attend and what are their roles/responsibilities

In complex and stressful situations, intention meeting design creates an environment that engages participants for greater impact.

It’s About Time

January 9, 2013

Five Simple Time-Making Strategies



When you’re feeling the proverbial stress of time (e.g. not enough!) and the negative consequences to your mental, emotional and physical well being, consider these strategies to build time adaptability and resiliency:

  1. Question if it is truly the RIGHT TIME…recognizing it may not be!  One saying “There’s your plan and the universe’s plan suggests that sometimes we are part of a much bigger story that is in the process of unfolding and if so, our challenge/opportunity is to let go for the moment and trust the higher powers that be.
  2. BE IN THE MOMENT.  Being in the moment means letting go of the past and the future…even if for just a moment…to experience the peace, freedom and timelessness that is available to you at any time.  Try it now, but before you do, take off your watch and hide your cell phone.
  3. Question your ASSUMPTIONS about how much time your task at hand will actually take.  Once you decide how much time you need, challenge yourself to do it in half or a quarter of the time.  Challenging your assumptions will probably get your creative juices flowing to find a more efficient (and possibly more effective!) path to your goal.
  4. RIGHT TIMING is another perspective to explore (which is different than right time).  Sometimes there is the perfect confluence of people and events that allows for the maximum potential of all the separate elements.  Perhaps in your situation this is true, so postponing your task and delaying gratification may be the way to go.
  5. PRIORITIZING, especially when your to do list seems daunting is one more way to buy more time.  After you delegate tasks to others and push out deadlines that can wait (see number 1 and 4) focus only on the top two or three priorities at a time.  Over time, this practice will expand your sense of time.


June 20, 2012

I just watch David Kelley’s TED talk on “How to build your creative confidence.”  I think we are all working on building a system of guided mastery and to our own self-efficacy.

The Divided Brain: What was forgotten

February 16, 2012

In this new RSAnimate, renowned psychiatrist and writer Iain McGilchrist explains how our ‘divided brain’ has profoundly altered human behavior, culture and society.

This gives us an insight to what we have forgotten.

Born to Learn

October 20, 2011

Born to Learn is the first animation in a fascinating series aimed to provide easy-access to the exciting new discoveries constantly being made about how humans learn!

Born to Learn from Born to Learn on Vimeo.